Privacy Policy

What is this Privacy Policy for?

This privacy policy is for The Tanning Shop, this website thetanningshop.co.uk and our sister websites bluetanning.com and sunshinesupermarket.com served by The Tanning Shop and governs the privacy of its users who choose to use it.

The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the company, website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.

The Website

This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy.

Use of Cookies

This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.

Cookies are small files saved to the user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’s privacy policy here for further information [ http://www.google.com/privacy.html ].

Other cookies may be stored to your computer’s hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.

Registration Process

Users registering with this website and/or The Tanning Shop do so at their own discretion and provide any such personal details requested at their own risk.

Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998 and GDPR Legislation. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.

This website and its owners use any information submitted whilst registering for The Tanning Shop Services to provide you with an automated skin type analysis. This allows our trained staff members to provide you with the most suitable products for your skin type and ensure a safe and healthy tanning experience.

If a user would like to opt out of this automated service or to challenge the result they should speak with a consultant in store.

Users are required to complete this process to use the tanning facilities provided by The Tanning Shop. A user may use the spray tanning facilities if they do not consent to providing this data.

This website and its owners use any information submitted whilst registering for Spray Services to ensure there is no risk to the user whilst using the spray services.

E-mail addresses collected during registration are used for contact and communication (see section below for full details) and for access to The Tanning Shop online booking and CRM system.

An e-mail address is not required to register and if the user would rather not supply an e-mail address they should speak to a consultant in store.

Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website.

Contact & Communication

Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk.

Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998 and GDPR Legislation. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.

This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.

More details on The Tanning Shop Contact Promise can be found on our Contact Promise Policy

EMAIL NEWSLETTER
This website operates an email newsletter and SMS notification program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.

Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website’s email newsletter program. If you would like a copy of the information held on you please write to the business using our contact form.

Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no means a comprehensive list].

This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.

In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to unsubscribe at any time through an automated system.

The Email marketing Opt-out process is detailed at the footer of each email campaign. Users can also unsubscribe by contacting us using our contact form.

SMS notification Opt-out process is detailed on each SMS and consists of a message to a short code number. This number is charged at your standard network rate and may not be included in your free allocation, contact your mobile phone provider for full details. The message may appear on your bill as a premium message. Users can also unsubscribe by contacting us using our contact form.

External Links

Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites.)

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Adverts and Sponsored Links

This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.

Clicking on any such adverts will send you to the advertiser’s website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computer’s hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

Shortened Links in Social Media

This website and its owners through their social media platform accounts may share web links to relevant web pages. By default, some social media platforms shorten lengthy URLs [web addresses] (this is an example: http://bit.ly/zyVBo).

Users are advised to take caution and good judgement before clicking any shortened URLs published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine URLs are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.

 

Retention and Erasure Policy

Your personal information is kept private and stored on a secure server until a time it is no longer required or has no use. At this point, or on request, all user data will be securely disposed of.

GDPR Requirements

The Tanning Shop is fully committed to your privacy which is why we make sure you’re always in control of what we do with your personal information.

GDPR Legislation requires The Tanning Shop to ensure the following:

  • Users have the Right to Be Informed
    • The Tanning Shop has provided a Contact Promise and a Privacy Policy which provides users with information on what, how, why and for how long we store information.
  • Users have the Right to Access
  • Users have the Right to Rectification
  • Users have the Right to Erasure (right to be forgotten)
  • Users have the Right to Restrict Processing
  • Users have the Right to Data Portability
    • The Tanning Shop provides a Contact Form to allow all of the above (Access, Rectification, Erasure, Restriction of Processing, Data Portability)
  • Users have the Right to Object
    • Users are required to Opt-In to all marketing communications however should they choose to object to this in the future they can request rectification.
  • Rights in relation to automated decision making and profiling
    • Users who would like to opt-out of the automated decision making during registration can do so by following the steps in the Registration Process section above

Full Information stored regarding the User can be supplied on request through our Contact Form

For more information on GDPR Legislation please visit the Information Commissioner’s Office website.